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The Hebrew term pinkas (plural, pinkasim) refers to community record books that include detailed descriptions of the administrative functioning of the Jewish bodies that created them. It documents the ways in which Jewish society organized its social, economic, religious, cultural, and family life, as well as aspects of its relations with non-Jewish governments and bodies.
The manuscripts in every library or collection are numbered. The shelf number is the serial number of the manuscript in the library or collection. This number is the sign used to identify the manuscript, and through it you can find the particular manuscript you are searching for. Sometimes there is a running number for manuscripts and sometimes there are a few different groups of manuscripts (sub-collections) that are numbered separately (for example, if they arrived in the library from various sources or are arranged by subject).
Some libraries or collections have a catalog of their manuscript holdings. The catalog contains descriptions of all or a portion of the manuscripts. Important information is given about each manuscript, such as its content, physical state, place and date of origin, and more. Manuscripts in the catalog are numbered, and this number is the catalog number of the manuscript. This number is different from the shelf number (see above). Some collections or libraries do not have a catalog of their manuscript holdings, and others have more than one catalog.
Each folio has two sides, which are the pages. Sometimes, the two pages of each folio are numbered (as are the pages in a printed book today), and sometimes the pages are numbered on only one side. In order to distinguish between both sides of the numbered page, letters (either in Hebrew or English) are used: side a or side b (or for example, 65a or 65b, or abbreviations of the Latin words, recto [r] and verso [v], as in 34r or 34v).
In case there is no scan of the pinkas and the user would like to receive a scan of the microfilm in the National Library, the reader should contact the National Library along with written permission of the originating library. If the reader wishes to obtain an image that was already scanned specifically from the National Library and not from the originating library, the reader should contact the National Library with permission from the originating library. There is a service fee as specified in the Terms of Service of the National Library.